Privacy Policy

Last Updated: 10/04/2025

Effective Date: 10/04/2025

Introduction

Welcome to Dentistry House ("we," "our," or "us"). We are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, mobile application, and services (collectively, the "Platform").

Please read this Privacy Policy carefully. By accessing or using the Platform, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree, please do not use our Platform.

1. Information We Collect

1.1 Information You Provide Directly

For All Users:

  • Account registration information (name, email address, password)
  • Profile information (photo, bio, contact preferences)
  • Communications with us (support requests, feedback, inquiries)
  • Payment information (processed securely through Stripe)

For Job Seekers (Candidates):

  • Professional information (work history, education, certifications)
  • Dental license information and verification documents
  • Specialty and practice preferences
  • Resume/CV and cover letters
  • Salary expectations and availability
  • References and professional contacts
  • Application materials and responses

For Employers:

  • Organization/practice information (name, type, size)
  • Business verification documents
  • Practice location(s) and contact information
  • Job posting content and requirements
  • Applicant evaluations and notes
  • Subscription and billing information

1.2 Information Collected Automatically

When you use our Platform, we automatically collect:

  • Device Information: IP address, browser type, operating system, device identifiers
  • Usage Data: Pages viewed, features used, time spent, click patterns, search queries
  • Location Data: General geographic location based on IP address (with your consent, precise location for location-based job searches)
  • Cookies and Tracking Technologies: See our Cookie Policy below

1.3 Information from Third Parties

We may receive information from:

  • Identity Verification Services: To verify dental licenses and professional credentials
  • Payment Processors: Stripe for payment processing (we do not store full credit card numbers)
  • Social Media: If you choose to link social media accounts
  • Public Sources: Publicly available professional information to verify credentials
  • References: Information provided by your professional references (with your consent)

2. How We Use Your Information

We use collected information for the following purposes:

2.1 Provide and Improve Services

  • Create and maintain your account
  • Process job applications and employer job postings
  • Match candidates with relevant job opportunities
  • Facilitate communications between candidates and employers
  • Provide customer support and respond to inquiries
  • Improve Platform functionality and user experience
  • Develop new features and services

2.2 Verification and Security

  • Verify dental licenses and professional credentials
  • Verify employer legitimacy and practice authenticity
  • Prevent fraud, abuse, and unauthorized access
  • Protect against security threats
  • Comply with legal obligations and enforce our Terms of Service

2.3 Communications

  • Send transactional emails (account notifications, application updates)
  • Send service-related announcements
  • Send marketing communications (with your consent, opt-out available)
  • Provide job alerts and recommendations
  • Request feedback and conduct surveys

2.4 Business Operations

  • Process payments and manage subscriptions
  • Generate analytics and usage reports
  • Conduct research and analysis
  • Comply with legal and regulatory requirements

3. How We Share Your Information

We do not sell your personal information. We share information only in the following circumstances:

3.1 With Other Users (Controlled Sharing)

Candidates: When you apply to a job, employers can see:

  • Information in your application (resume, cover letter, contact info)
  • Your profile information (as you've configured visibility settings)
  • Your application status and history with that employer

Employers: When you post a job, candidates can see:

  • Your organization name and description
  • Practice location and contact information
  • Job posting details
  • Public profile information

3.2 Service Providers

We share information with trusted third-party service providers who assist us:

  • Hosting and Infrastructure: Cloud hosting, database management
  • Payment Processing: Stripe (see Stripe's privacy policy)
  • Email Communications: Transactional and marketing email services
  • Analytics: Google Analytics and similar tools (anonymized when possible)
  • Verification Services: License verification and background check providers
  • Customer Support: Help desk and chat support tools

All service providers are contractually obligated to protect your information and use it only for specified purposes.

3.3 Legal Requirements and Protection

We may disclose information when required by law or to:

  • Comply with legal processes (subpoenas, court orders)
  • Enforce our Terms of Service and other agreements
  • Protect our rights, property, or safety
  • Protect the rights, property, or safety of our users or the public
  • Prevent fraud or illegal activity
  • Respond to government requests

3.4 Business Transfers

In the event of a merger, acquisition, reorganization, bankruptcy, or sale of assets, your information may be transferred to the successor entity. You will be notified of any such change.

3.5 With Your Consent

We may share information with third parties when you explicitly consent to such sharing.

4. Data Retention

We retain your information for as long as necessary to:

  • Provide our services and maintain your account
  • Comply with legal obligations (tax, accounting, regulatory requirements)
  • Resolve disputes and enforce agreements
  • Support business operations and analytics

Retention Periods:

  • Active Accounts: Retained while account is active
  • Inactive Accounts: Deleted after 24 months of inactivity (with prior notice)
  • Job Applications: Retained for 12 months after application
  • Transaction Records: Retained for 7 years for legal/tax compliance
  • Marketing Data: Until you opt-out or 36 months of inactivity

You may request deletion of your account and data at any time (subject to legal retention requirements).

5. Your Privacy Rights

Depending on your location, you may have the following rights:

5.1 Access and Portability

  • Request a copy of your personal information
  • Receive your data in a portable format
  • Access your account information at any time through your account settings

5.2 Correction and Update

  • Correct inaccurate information
  • Update your profile and preferences
  • Edit most information directly through your account

5.3 Deletion

  • Request deletion of your account and personal information
  • Exceptions: Information we must retain for legal compliance

5.4 Objection and Restriction

  • Object to certain processing of your information
  • Request restriction of processing in certain circumstances
  • Opt-out of marketing communications

5.5 Withdraw Consent

  • Withdraw consent for processing based on consent
  • Disable cookies through browser settings
  • Opt-out of precise location tracking

5.6 California Privacy Rights (CCPA)

California residents have additional rights:

  • Right to know what personal information is collected
  • Right to know if personal information is sold or shared (we do not sell)
  • Right to opt-out of sale of personal information
  • Right to non-discrimination for exercising privacy rights

California "Shine the Light" Law: Request information about sharing for direct marketing (we do not share for third-party direct marketing).

5.7 European Privacy Rights (GDPR)

If you are in the European Economic Area, UK, or Switzerland:

  • Legal basis for processing (consent, contract, legitimate interests, legal obligation)
  • Right to lodge a complaint with supervisory authority
  • Right to data portability
  • Additional protections for automated decision-making

To Exercise Your Rights: Contact us at dentistryhousecareers@gmail.com or through your account settings.

6. Data Security

We implement appropriate technical and organizational measures to protect your information:

Security Measures:

  • Industry-standard encryption (SSL/TLS for data in transit)
  • Encrypted database storage
  • Secure authentication and access controls
  • Regular security assessments and updates
  • Employee training on data protection
  • Incident response procedures

Important: No security system is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.

7. Cookies and Tracking Technologies

7.1 Types of Cookies We Use

Essential Cookies:

  • Required for Platform functionality
  • Authentication and security
  • Cannot be disabled

Functional Cookies:

  • Remember your preferences
  • Improve user experience
  • Can be disabled through settings

Analytics Cookies:

  • Understand how you use the Platform
  • Improve services and features
  • Can be disabled through settings

Marketing Cookies:

  • Deliver relevant advertisements
  • Measure campaign effectiveness
  • Can be disabled through settings

7.2 Third-Party Cookies

Our Platform may contain third-party cookies from:

  • Google Analytics
  • Stripe payment processing
  • Social media platforms
  • Advertising networks

7.3 Managing Cookies

You can control cookies through:

  • Browser settings (block or delete cookies)
  • Our cookie preference center
  • Third-party opt-out tools (Network Advertising Initiative, Digital Advertising Alliance)

Note: Disabling certain cookies may limit Platform functionality.

8. Children's Privacy

Our Platform is not intended for individuals under 18 years of age. We do not knowingly collect information from children. If we discover we have collected information from a child, we will delete it promptly. If you believe we have collected information from a child, contact us immediately.

9. International Data Transfers

Our Platform is operated in the United States. If you access our Platform from outside the U.S., your information will be transferred to, stored, and processed in the United States.

The United States may have different data protection laws than your country. By using our Platform, you consent to the transfer of your information to the United States and other countries where we operate.

For European Users: We implement appropriate safeguards for international transfers, including:

  • Standard Contractual Clauses approved by the European Commission
  • Adequacy decisions where applicable
  • Other legally approved transfer mechanisms

10. Third-Party Links

Our Platform may contain links to third-party websites, services, or applications. We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies before providing any information.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors.

Notice of Changes:

  • We will post the updated policy with a new "Last Updated" date
  • For material changes, we will provide prominent notice (email, Platform notification)
  • Continued use after changes constitutes acceptance

We encourage you to review this Privacy Policy regularly.

12. Healthcare Information and HIPAA

Important: Dentistry House is a job recruitment platform and is NOT a covered entity under HIPAA (Health Insurance Portability and Accountability Act).

  • We do not collect, store, or process patient health information (PHI)
  • We do not access electronic health records (EHR)
  • Job applications and profiles do not contain patient information
  • Employers must not include PHI in job postings or communications through our Platform

If you are a dental professional, do not include patient information in your applications, profile, or communications through our Platform.

13. Contact Us

For questions, concerns, or requests regarding this Privacy Policy or our privacy practices:

Email: dentistryhousecareers@gmail.com

14. Specific State Privacy Rights

14.1 Nevada Residents

Nevada residents may opt-out of the sale of personal information. We do not sell personal information, but you may submit a verified request to dentistryhousecareers@gmail.com.

14.2 Virginia, Colorado, Connecticut, Utah Residents

Residents of these states have rights similar to CCPA rights. Contact us to exercise these rights.

Consent: By using Dentistry House, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your information as described herein.

Last Updated: 10/04/2025
Version: 1.0